When it comes to effectively managing information, sitting back and hoping for it to happen, well, won’t
8 Reasons You Need a Strategy for Managing Information...Before it's too late View more presentations from Atle Skjekkeland
8 Reasons You Need a Strategy for Managing Information...Before it's too late This is a copy of the keynote I gave last month at Docflow 2010 in Moscow
” Holistic management of all information across the enterprise Managing access, security and use of information Policies that regulate how information is managed Compliance Ownership and responsibility for data management Oversight of data, records, information to comply with organizational policy The management of all data across the enterprise involving all content and transactional data in the conduct of business Records retention and preservation but also IT overview and connection to information data Policies, procedures implemented to manage information at an enterprise level, supporting an organization's immediate and future regulatory, legal, risk, environmental and operational requirements Governing data What information is stored, how it's identified (tagged ... metadata), how long it's stored, where it's stored, who owns it, how is it disposed of The organization, storage and management of information/data Standards & processes to control documents & data Guidelines / standards for managing and sharing information within the enterprise We don't The exercise to enforce policies, procedures, and compliance around enterprise data, technology and processes Set of policies, procedures and processes and controls implemented to manage information at an enterprise level Managing Content Full cycle data management including ERCS retention The guidelines, procedures or policies to manage records and information Derivative of Enterprise level Information Strategy that enables increasing information's value and reducing risk and compliance Oversight to create, standardize on data, documents, and digital media Communication and cooperation with IT Keep the info you need for as long as you need it Managing information based on guidelines and policy, including the regulation of information disseminated by the organization A coordinated and cohesive strategy to manage organizational information in its many forms Controlling information resources Managing data from cradle to grave Policies to manage information How you control information and how you can retrieve it when needed Providing access to info so people can do their jobs; archiving and maintaining docs in multiple formats Records Management The accountability framework and decision rights to achieve enterprise information management (EIM)
To create a carrot I used Information Management Workshops very successfully to help business teams understand the value of managing information effectively and at the same time sold them on the value of records management
Organizations that successfully manage information across the enterprise (and this information includes records) realize that information is only valuable if it helps advance the cause of your organization
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Sherri Adame presented: Overcoming Change Management Resistance: Creating an Information Community in your Organization. Managing information falls on the shoulders of everyone in your organization
No longer can organizations govern and manage information as if it’s paper or as if it’s stored in on-premises, silo’d repositories. Vendors and their clients have rethought how to work with information; users have come to expect great experiences when working with information in the course of their daily jobs; now we need to rethink how we govern and manage information. We’re at a point where the whole IG profession must change
Managing information correctly is crucial for any industry
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The need to manage information was not generally appreciated in the past because we had paper-based office work, which was difficult to control, repercussions of not managing information properly were not significant, or widely recognized, and there were not the computer solutions available to allow us to manage our records Times have certainly changed! With the need to manage information and records, and with more and more information being created by electronic means, there are computer solutions that can manage this information